REQUEST FOR PROPOSAL (RFP)
Construction of Softball Field

Issued by:
Kingston K-14 School District
10047 Diamond Rd.
Cadet, MO 63630

Proposal Due Date:
Sealed bids must be received by August 28, 2025, at 12:00 PM

1. INTRODUCTION

The Kingston K-14 School District is seeking proposals from qualified contractors to design and construct a cost-effective softball field. The objective is to provide a safe, functional, and affordable playing area for student and community use.

2. PROJECT SCOPE

The selected contractor will be responsible for the following:

  • Site preparation (clearing and grading)

  • Installation of a dirt infield

  • Outfield preparation with grass or sod

  • Base installation (home plate, pitcher’s mound, and bases)

  • Backstop and fencing

  • Dugouts (basic structure or benches)

  • Spectator seating

  • Drainage planning and implementation

  • Obtaining required permits and ensuring compliance with all local regulations

3. PROPOSAL REQUIREMENTS

Mandatory pre-bid walkthroughs will be held on:

  • August 14, 2025, at 1:00 PM

  • August 15, 2025, at 10:00 AM

Each proposal must be sealed and include the following:

  • Company background and relevant experience

  • Detailed project plan, timeline, and milestones

  • Comprehensive cost estimate (labor, materials, and additional expenses)

  • List of required permits and compliance strategies

  • References from similar past projects

4. EVALUATION CRITERIA

Proposals will be evaluated based on:

  • Overall cost and value

  • Contractor experience and qualifications

  • Proposed timeline and schedule

  • Quality and suitability of materials and design

  • References and record of past performance

5. SUBMISSION INSTRUCTIONS

All sealed proposals must be submitted by mail or in person and received no later than 12:00 PM on August 28, 2025. Proposals should be addressed to:

Dr. Mike Golden
Superintendent
Kingston K-14 School District
10047 Diamond Rd.
Cadet, MO 63630

Bid Opening:
Bids will be publicly opened at 2:00 PM on August 28, 2025, in the Kingston High School Library Conference Room.

6. TERMS AND CONDITIONS

  • The District reserves the right to accept or reject any or all proposals.

  • The selected contractor must comply with all applicable local, state, and federal regulations.

  • The project must be completed within the agreed timeframe and budget.

  • Payments will be made according to the agreed-upon payment schedule.